Executive Assistant - Agency Operations & Administrative Support

Are you a highly organized and proactive professional looking to support a dynamic agency leader? Our client, a forward-thinking organization in Yogyakarta, is seeking a detail-oriented Executive Assistant to play a pivotal role in managing day-to-day operations, and ensuring smooth and efficient administrative support for the agency. This is an exciting opportunity to join a growing team and contribute to the success of a dynamic and innovative agency.

As the Executive Assistant, you will be responsible for a wide range of tasks, including but not limited to, managing the agency's calendar, coordinating meetings and travel arrangements, handling correspondence and phone calls, and providing administrative support to the agency's leadership team. You will also be responsible for maintaining and updating the agency's databases, managing office supplies and equipment, and assisting with the preparation of reports and presentations.

If you are a highly organized and proactive individual with a strong attention to detail, and you are looking for an opportunity to support a dynamic agency leader, then we encourage you to apply for this exciting position. Join our team in Yogyakarta and be part of a forward-thinking organization that values innovation and excellence.

📋 Tanggung Jawab Pekerjaan

• Manage the agency's calendar and schedule, including coordinating meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, and maintain accurate records of all communications.
• Provide administrative support to the agency's leadership team, including preparing and distributing meeting materials, maintaining and updating the agency's databases, and assisting with the preparation of reports and presentations.
• Manage office supplies and equipment, including ordering, inventory, and maintenance.
• Assist with the preparation and distribution of marketing materials, including brochures, newsletters, and other promotional materials.
• Coordinate with vendors and service providers to ensure timely and efficient delivery of goods and services.
• Maintain and update the agency's website and social media pages, including posting updates, responding to inquiries, and monitoring engagement.
• Assist with the planning and execution of agency events and conferences, including coordinating with vendors, managing budgets, and ensuring smooth and efficient operations.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• Minimum of 3 years of experience in a similar role, preferably in an agency or corporate environment.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively with a diverse range of individuals.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with project management software, such as Asana or Trello, is a plus.
• Fluency in English, both written and spoken, is a plus.
• Ability to work independently and as part of a team, with a positive attitude and a strong work ethic.

🛠️ Keahlian

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